Microsoft Word Shortcuts

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General Tasks
These are Word’s most common tasks, and are also applicable for other Office tools.

Create a non-breaking space. . . . . . . . . . . .[Ctrl] + [Shift] + [Space]
Create a non-breaking hyphen. . . . . . . . . .[Ctrl] + [-]
Make letters bold. . . . . . . . . . . . . . . . . . . . . .[Ctrl] +
Make letters italic. . . . . . . . . . . . . . . . . . . . . .[Ctrl] +
Make letters underline. . . . . . . . . . . . . . . . .[Ctrl] +
Decrease font size one value. . . . . . . . . . . .[Ctrl] + [Shift] + [<]
Increase font size one value. . . . . . . . . . . . .[Ctrl] + [Shift] + [>]
Decrease font size 1 point. . . . . . . . . . . . . .[Ctrl] + [[]
Increase font size 1 point. . . . . . . . . . . . . . .[Ctrl] + []]
Remove paragraph or character formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Space]
Copy the selected text or object. . . . . . . . .[Ctrl] + [C]
Cut the selected text or object. . . . . . . . . .[Ctrl] + [X]
Paste text or an object. . . . . . . . . . . . . . . . . .[Ctrl] + [V]
Paste special . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [V]
Paste formatting only . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Redo the last action. . . . . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Word Count dialog box. . . . . . . .[Ctrl] + [Shift] + [G]

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Editing
Delete one character to the left. . . . . . . . .[Backspace]
Delete one word to the left. . . . . . . . . . . . .[Ctrl] + [Backspace]
Delete one character to the right. . . . . . . .[Delete]
Delete one word to the right. . . . . . . . . . . .[Ctrl] + [Delete]
Cut selected text to the Office Clipboard. .[Ctrl] + [X]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Cut to the Spike (similar to the Clipboard). [Ctrl] + [F3]
Open the Office Clipboard . . . . . . . . . . . . .Press [Alt] + [H] > [F] >

Move text or graphics once. . . . . . . . . . . . .[F2] (use the cursor and press [Enter])
Copy text or graphics once. . . . . . . . . . . . . .[Shift] + [F2] (use the cursor and press [Enter])
When text or an object is selected, open the Create New Building Block dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F3]
When the building block — for example, a SmartArt graphic — is selected, display the right-click menu that is associated with it. . . . . . . . . . . . . . . . . . . .[Shift] + [F10]
Paste the Spike contents. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F3]
Copy the header or footer used in the previous section of the document. . . . . . .[Alt] + [Shift] + [R]
Insert A field . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Insert A line break . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Insert A page break . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Insert A column break . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Enter]
Insert An em dash . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [-]
Insert An en dash / optional hyphen . . . .[Ctrl] + [-]
Insert The copyright symbol . . . . . . . . . . . .[Alt] + [Ctrl] + [C]
Insert The registered trademark symbol .[Alt] + [Ctrl] + [R]
Insert The trademark symbol . . . . . . . . . . .[Alt] + [Ctrl] + [T]
Insert An ellipsis . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [.]
Insert An AutoText entry . . . . . . . . . . . . . . .Type the first few characters of the AutoText
entry name > [Enter] Insert the Unicode character for the specified Unicode (hexadecimal) character code. . . . . . . . . . . . . . . . . . . . . . . .The character code, [Alt] + [X]
Find out the Unicode character code for the selected character . . . . . . . . . . . . . .[Alt] + [X]
Insert the ANSI character for the specified ANSI (decimal) character code. .[Alt] + the character code (on the numeric keypad)
Extended Selections Press Turn extend selection mode on. . . . . . . . .[F8]
Select the nearest character. . . . . . . . . . . . .[F8] > Left or Right Arrow
Increase the size of a selection. . . . . . . . . .[F8]
Reduce the size of a selection. . . . . . . . . . .[Shift] + [F8]
Turn extend mode off. . . . . . . . . . . . . . . . . .[Esc]
Extend a selection one character to the right. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Right Arrow]
Extend a selection one character to the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Left Arrow]
Extend a selection to the end of . . . . . . . .[Ctrl] + [Shift] + [Right a word. Arrow]
Extend a selection to the beginning . . . . .[Ctrl] + [Shift] + [Left of a word. Arrow]
Extend a selection to the end of a line. . .[Shift] + [End]
Extend a selection to the beginning of a line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Home]
Extend a selection one line down. . . . . . . .[Shift] + [Down Arrow]
Extend a selection one line up. . . . . . . . . .[Shift] + [Up Arrow]
Extend a selection to the end of a para . .[Ctrl] + [Shift] + [DownArrow]
Extend a selection to the beginning of a paragraph. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Up Arrow]
Extend a selection one screen down. . . . .[Shift] + [Page Down]
Extend a selection one screen up. . . . . . . .[Shift] + [Page Up]
Extend a selection to the beginning of a document. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Home]
Extend a selection to the end of a document. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [End]
Extend selection to the end of a window [Alt] + [Ctrl] + [Shift] + [Page Down]
Extend a selection to include the entire document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Select a vertical block of text. . . . . . . . . . . .[Ctrl] + [Shift] + [F8] with Arrow keys
Extend a selection to a specific location in a document. . . . . . . . . . . . . . . . .[F8 ] with arrow keys
Text in tables Press Select the next cell’s contents. . . . . . . . . . .[Tab]
Select the preceding cell’s contents. . . . . .[Shift] + [Tab]
Extend a selection to adjacent cells. . . . . .[Shift] + Arrow key
Select a column. . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Alt] + [Page Down] – select the column from top to bottom.
Press [Shift] + [Alt] + [Page Up] – select the column from bottom to top.
Select an entire table. . . . . . . . . . . . . . . . . . .[Alt] + [5] (Keypad with Num Lock off)
Move One character to the left . . . . . . . . . .[Left Arrow]
Move One character to the right . . . . . . . .[Right Arrow]
Move One word to the left . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Move One word to the right . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Move One paragraph up . . . . . . . . . . . . . . . .[Ctrl] + [Up Arrow]
Move One paragraph down . . . . . . . . . . . . .[Ctrl] + [Down Arrow]
Move One cell to the left (in a table) . . . . .[Shift] + [Tab]
Move One cell to the right (in a table) . . .[Tab]
Move Up one line . . . . . . . . . . . . . . . . . . . . . .[Up Arrow]
Move Down one line . . . . . . . . . . . . . . . . . . .[Down Arrow]
Move To the end of a line . . . . . . . . . . . . . .[End]
Move To the beginning of a line . . . . . . . .[Home]
Move To the top of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Up]
Move To the end of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Down]
Move Up one screen (scrolling) . . . . . . . . . .[Page Up]
Move Down one screen (scrolling) . . . . . . .[Page Down]
Move To the top of the next page . . . . . . .[Ctrl] + [Page Down]
Move To the top of the previous page . . . .[Ctrl] + [Page Up]
Move To the end of a document . . . . . . . . .[Ctrl] + [End]
Move To the beginning of a document . . .[Ctrl] + [Home]
After opening a document, move to the location you were working in last . . . . . . .[Shift] + [F5]
Move To the next cell in a row . . . . . . . . . .[Tab]
Move To the previous cell in a row . . . . . .[Shift] + [Tab]
Move To the first cell in a row . . . . . . . . . .[Alt] + [Home]
Move To the last cell in a row . . . . . . . . . . .[Alt] + [End]
Move To the first cell in a column . . . . . . .[Alt] + [Page Up]
Move To the last cell in a column . . . . . . .[Alt] + [Page Down]
Move To the previous row . . . . . . . . . . . . . .[Up Arrow]
Move To the next row . . . . . . . . . . . . . . . . . .[Down arrow]
Move One row up . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Up Arrow]
Move One row down . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [Down Arrow]

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Formatting
Copy formatting from text. . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Apply copied formatting to text. . . . . . . . .[Ctrl] + [Shift] + [V]
Open the Font dialog box to change font. .[Ctrl] + [Shift] + [F]
Open the Font dialog box to change the formatting of characters. . . . . . . . . . . . . . . .[Ctrl] + [D]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Format all letters as capitals. . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Apply bold formatting. . . . . . . . . . . . . . . . . .[Ctrl] +
Apply an underline. . . . . . . . . . . . . . . . . . . .[Ctrl] +
Underline words but not spaces. . . . . . . . .[Ctrl] + [Shift] + [W]
Double-underline text. . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Apply hidden text formatting. . . . . . . . . . .[Ctrl] + [Shift] + [H]
Apply italic formatting. . . . . . . . . . . . . . . . .[Ctrl] +
Format letters as small capitals. . . . . . . . .[Ctrl] + [Shift] + [K]
Apply subscript formatting (automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [=]
Apply superscript formatting (automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] +

Remove manual character formatting. . .[Ctrl] + [Space]
Change the selection to the Symbol font. [Ctrl] + [Shift] + [Q]
Display nonprinting characters. . . . . . . . . .[Ctrl] + [Shift] +

• (keypad does not work)

Review text formatting. . . . . . . . . . . . . . . . .[Shift] + [F1]
Single-space lines. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Double-space lines. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Set 1.5-line spacing. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Add or remove one line space preceding a paragraph. . . . . . . . . . . . . . . . .[Ctrl] +

Switch a paragraph between centered and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Switch a paragraph between justified and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Switch a paragraph between rightaligned and left-aligned. . . . . . . . . . . . . . . .[Ctrl] + [R]
Left align a paragraph. . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Indent a paragraph from the left. . . . . . . .[Ctrl] + [M]
Remove a paragraph indent from the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Create a hanging indent. . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent. . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Remove paragraph formatting. . . . . . . . . .[Ctrl] + [Q]
Open Apply Styles task pane. . . . . . . . . . . .[Ctrl] + [Shift] +
Open Styles task pane. . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Shift] +
Start AutoFormat. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [K]
Apply the Normal style. . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Apply the Heading 1 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [1]
Apply the Heading 2 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [2]
Apply the Heading 3 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [3]

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Function

Get Help or visit Microsoft Office Online. [F1]
Move text or graphics. . . . . . . . . . . . . . . . . .[F2]
Repeat the last action. . . . . . . . . . . . . . . . . .[F4]
Choose the Go To command (Home tab). .[F5]
Go to the next pane or frame. . . . . . . . . . .[F6]
Choose the Spelling command
(Review tab). . . . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Extend a selection. . . . . . . . . . . . . . . . . . . . .[F8]
Update the selected fields. . . . . . . . . . . . . .[F9]
Show KeyTips. . . . . . . . . . . . . . . . . . . . . . . . . .[F10]
Go to the next field. . . . . . . . . . . . . . . . . . . .[F11]
Choose the Save As command
(Microsoft Office Button). . . . . . . . . . . . . . .[F12]
Start context-sensitive Help or reveal
formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F1]
Copy text. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F2]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Repeat a Find or Go To action. . . . . . . . . . .[Shift] + [F4]
Move to the last change. . . . . . . . . . . . . . . .[Shift] + [F5]
Go to the previous pane or frame
(after pressing F6). . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Choose the Thesaurus command
(Review tab, Proofing group). . . . . . . . . . . .[Shift] + [F7]
Shrink a selection. . . . . . . . . . . . . . . . . . . . . .[Shift] + [F8]
Switch between a field code and its result. [Shift] + [F9]
Display a shortcut menu. . . . . . . . . . . . . . . .[Shift] + [F10]
Go to the previous field. . . . . . . . . . . . . . . .[Shift] + [F11]
Choose the Save command (Microsoft Office Button). . . . . . . . . . . . . . .[Shift] + [F12]
Choose the Print Preview command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F2]
Cut to the Spike. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F3]
Close the window. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F4]
Go to the next window. . . . . . . . . . . . . . . . .[Ctrl] + [F6]
Insert an empty field. . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Maximize the document window. . . . . . . .[Ctrl] + [F10]
Lock a field. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F11]
Choose the Open command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F12]
Insert the contents of the Spike. . . . . . . . .[Ctrl] + [Shift] + [F3]
Edit a bookmark. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F5]
Go to the previous window. . . . . . . . . . . . .[Ctrl] + [Shift] + [F6]
Update linked information in an Office Word 2007 source document. . . . .[Ctrl] + [Shift] + [F7]
Extend a selection or block. . . . . . . . . . . . .[Ctrl] + [Shift] + [F8] >
Arrow key Unlink a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F9]
Unlock a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F11]
Choose the Print command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F12]
Go to the next field. . . . . . . . . . . . . . . . . . . .[Alt] + [F1]
Create a new Building Block. . . . . . . . . . . .[Alt] + [F3]
Exit Office Word 2007. . . . . . . . . . . . . . . . . .[Alt] + [F4]
Restore the program window size. . . . . . .[Alt] + [F5]
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F6]
Find the next misspelling or grammatical error. . . . . . . . . . . . . . . . . . . . .[Alt] + [F7]
Run a macro. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F8]
Switch between all field codes and their results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F9]
Maximize the program window. . . . . . . . .[Alt] + [F10]
Display Microsoft Visual Basic code. . . . . .[Alt] + [F11]
Go to the previous field. . . . . . . . . . . . . . . .[Alt] + [Shift] + [F1]
Choose the Save command (Microsoft Office Button). . . . . . . . . . . . . . .[Alt] + [Shift] + [F2]
Display the Research task pane. . . . . . . . . .[Alt] + [Shift] + [F7]
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [F9]
Display a menu or message for a smart tag.[Alt] + [Shift] + [F10]
Display Microsoft System Information. . .[Ctrl] + [Alt] + [F1]
Choose the Open command (Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Alt] + [F2]